How to Overcome Resource Capacity Challenges

How to Overcome Resource Capacity Challenges

Resource capacity invariably throws up management headaches in every industry – but it’s perhaps most difficult of all in the manufacturing sector. That’s because in a warehouse or on a factory floor, there are generally three types of resources which can carry challenges: managing people, managing equipment and managing raw materials. Effectively overseeing all three capacities is critical to the success of any company.

A bustling business is likely to be dealing with many projects all at once, which can make ensuring you have adequate manpower, machinery and materials a difficult balancing act. Fortunately, you can avoid those pitfalls if you take the proper precautions and address the issue head-on. Here are some top tips to help you overcome those challenges and stay on top of your resource capacities going forwards.

Failing to Prepare…

… is preparing to fail. You might have heard that old adage before, but that doesn’t make it any less true. In fact, one senior content analyst at a Gartner company believes that failure to implement a coherent strategy for resource management is the number one mistake made by businesses in all sectors.

To sidestep that banana skin, you should draw up blueprints for how you wish your processes to progress, even when your business is still in its infancy. By practising good habits and putting standard protocols in place at the outset, you’ll be well-placed to cope with the demand when your business grows.

Leverage Tech

Manually keeping track of all the concurrent machinations of your company is a nigh-on impossible task, even for modest-sized enterprises. As such, it makes sense to adopt an appropriate software solution capable of doing all the laborious data collection and complex mathematics that are vital to managing your resources.

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For best results, you should use a resource capacity planning solution that integrates well with other aspects of your business, such as inventory management and your sales order record. This will allow you to oversee ongoing projects, allocate resources, prioritise orders, track time and gain actionable insights from one single source of truth. 

Educate your Employees

How can you expect your workforce to fulfil orders and meet deadlines if they aren’t equipped with the requisite skillset to do their jobs properly? Indeed, a recent survey found that over two-thirds of workers lack the skills necessary to perform their duties to the best of their ability – especially with the onset of the digital age.

With that in mind, setting aside time to educate and train your employees appropriately shouldn’t be considered an optional extra, but rather a fundamental prerequisite for business success. Factor in time for learning and development (L&D) into your business operations and you’ll reap the benefits in the long term.

Make Deadlines Realistic

Last but not least, it’s imperative that you don’t bite off more than you can chew. While turning down work might seem like a counter-productive measure to any business owner – especially if you’re only just beginning to get a foothold in your industry – it’s far preferable to missing deadlines and disappointing clientele.

That’s because the reputational fallout from missed orders can decimate your customer base and tarnish your brand image. Refusing orders because capacity is bottlenecked, however, just shows that your product is in high demand. Know when to say no.

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