How to Keep Your Business Emails Secure

How to Keep Your Business Emails Secure

Getting hacked and losing being privy to your personal and work-related data through one’s email has become very commonplace. In recent years, a number of corporates have reported leaks in business related data and information online. Not only does one fail to comply with GDPR regulations this way but this also hampers their business’ identity and repute. In conjunction, hackers also gain access to linked accounts and hence can access your credit card and telephone information too.

It has become crucial for individuals and companies alike to take measures into their own hands in order to protect themselves from data theft, and the following steps detail us about how exactly should we achieve that:

1. Passwords Ought to be Super Strong

Always make sure that your password for every digital platform be difficult and different from one another. Since your email address is essentially linked to all other online platforms including your credit card, the password you set on your email address ought to be specifically difficult be well though out. It is crucial to understand your password shouldn’t be shared with anyone else, shouldn’t be written down anywhere and not be used at any other platform.

2. Be Cautious while Sharing Files Online

If the nature of data you share online through email attachments is sensitive, you ought to encrypt your data. Other than this, you can opt for a secure file transfer service that achieves the same results alternatively. Additionally, one ought to refrain from downloading files or attachments from unknown senders.

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3. Two-factor Authentication is your Best Friend

Although it may seem very simple (any often annoying!) in principle, two factor authentication is a very safe and secure way to protect your identity online. While setting up you email address, always opt for a email service provider that supports two factor authentication to ensure your safety. In addition to that, look for email providers that place a strong emphasis on minimizing inefficiencies in communication and fortifying data protection and compliance. Zivver is a great example of such a service and easily links with your existing Gmail or Outlook accounts.

4. Stay Away from Phishing Attacks

Phishing attacks are when hackers send seemingly legitimate emails to your account in order to lure you into downloading an attachment or clicking on a hyperlink. Users need to practice caution and understand the difference between legitimate and fake emails. A common way of doing so is by looking for any spelling errors or unofficial domain addresses. You can also google undesigned names in order to check for an online profile or name on the said company’s official website. Whatever the case may be, it is essential to practice caution and be vigilant.

5. Install Anti-Malware Software

This goes without saying, but installing anti-malware software is essential for any individual to secure their business and personal emails. Such software protects your computer and devices from most malware, and also pops up notifications in a timely manner in case you wander towards unsafe or suspicious website.

6. Keep your Cloud and File Sharing in Check

One ought to regularly check their cloud and Google drives to ensure that no data has been shared by mistake with any party that wasn’t supposed to have access to it. Additionally, one ought to turn off automatic file sharing if there isn’t an immediate need for it. By taking such minor precautions one ensures that their data remains safe in the long run and makes them understand many tricks and loopholes that hackers usually have up their sleeve. In order to keep yourself safe from such attacks it is necessary to know how hackers work in the first place.

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